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Privacy Policy

We recognize that privacy is important. This Privacy Policy applies to all of the products, services and websites offered by Maidenhead Sailing Club, including


Why do we collect and process personal information?

  • To administer membership records and collect fees

  • To publicize events and activities at the Club

  • To maintain duty registers and notify members of their duties

  • To publish race results

  • To provide information to those attending courses or events

  • To comply with our bye-laws, for example notifying members of the AGM

  • For gathering aggregated data for RYA and other reporting.


The categories of information that we collect and store include:

  • Contact information for members (eg name, address, email address, telephone number)

  • Medical and dietary information for those attending training courses

  • Attendance information for analysis and aggregated reporting

  • Characteristics (in particular disability) for RYA reporting purposes

  • Photos and videos of members and visitors taking part in Club events

  • CCTV recordings for security


Who do we share this information with?

  • Officers of the club receive appropriate information to enable them to fulfil their duties such as organising and running training courses, administering duties, administering membership renewal

  • Aggregated attendance and disability data is shared with the RYA. We may also pass your personal data to the RYA for the purposes of carrying out surveys when it is in the legitimate interest of the club and the RYA to do so. They RYA may use third parties to carry out the surveys but disclose only the personal data that is necessary for the third party to do so and will have a contract in place that require the third party to keep your information secure and not to use it for their own purposes

  • Name and any contact details provided are made available to other Race Officers on Dutyman (the Race Officer duty management system)

  • CCTV recordings are shared with the police at their request.

  • Videos and photos of members and visitors taking part in club events are posted on our website and other social media channels

We will not share your personal information with any third parties apart from those stated here without your prior advance permission.


Changing or updating your personal information

If you wish to come off any of our distribution lists, email the sender. For all other requests, send an email to


Requesting access to your personal data

You have the right to request access to information that we hold about you. To make such a request, send an email to


Questions or Comments on this Policy

If you would like to discuss anything concerning this policy, send an email to

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